Overview
The Finance Supervisor is responsible for supporting key accounting functions with a primary focus on monthly and quarterly donor invoicing, ensuring accuracy and timeliness. The role also supports accounts payable, accounts receivable, and month-end close activities.
Tasks Summary
- Support day-to-day financial operations, including payment review, accounts payable activities, accounts receivable reporting and invoicing, CIK transactions, and other routine finance tasks.
- Oversee office month-end and year-end closing activities, ensuring timely and accurate completion in accordance with IRC policies.
- Assist in the preparation and submission of financial reports and donor invoices in line with scheduled due dates and contractual obligations.
- Prepare, review, and submit monthly and quarterly donor invoices in collaboration with the Budget and Grants teams, ensuring alignment with donor requirements and internal reporting standards.
- Review all accounting transactions, including credit card transactions and purchase orders, to ensure accurate coding and timely processing prior to month-end close; conduct variance analysis as needed.
- Direct and supervise assigned finance staff by organizing workloads, assigning responsibilities, and providing day-to-day guidance; perform supervisory duties including objective setting, performance reviews, training, and coaching in accordance with IRC policies and procedures.
- Support the Budget & Planning Manager and Finance Director in ensuring compliance with funders’ requirements and IRC internal controls.
- Work collaboratively with program leads and staff by responding to finance-related inquiries and providing guidance, in coordination with the Finance Director, to ensure fiscal rules and regulations are observed.
- Lead or support quarterly internal audit reviews to ensure compliance with IRC policies and donor requirements.
- Participate in the annual budgeting process and work closely with the Budget team throughout budget development and monitoring.
- Represent the Finance department in cross-departmental initiatives by building and maintaining strong working relationships with relevant internal stakeholders.
- Perform other related duties as assigned.
Experience Requirements
- Minimum of three (3) years of professional experience applying accounting and bookkeeping procedures and standards.
- Prior experience in a nonprofit or grant-funded environment strongly preferred.
- At least one (1) year of formal staff supervision experience.
Qualification Requirements
• Completion of at least two professional or college-level accounting or bookkeeping courses required; a four-year degree in accounting, finance, or a related field strongly preferred.
