Overview
The Operations Assistant supports sub-national office sections by carrying out procedural, administrative, and operational tasks to assist in the development, implementation, and monitoring of the country programme, ensuring timely and effective delivery in line with UNICEF rules and regulations.
Tasks Summary
- Provide operational support for requisitions, expenditure control, and monitoring of commitments.
- Support operational management for project implementation and the Operational Working Plan.
- Control and monitor the distribution of equipment and supplies.
- Provide logistical support for the Korhogo office.
- Collect invoices and file documents for processing.
- Support the management of administrative supplies and office equipment.
- Maintain office calendar and arrange meetings, taking minutes and organizing correspondence.
- Provide travel assistance to staff members.
- Maintain and update a system for monitoring staff absence.
- Carry out transactions in VISION, ensuring accuracy with annual work plans.
- Support capacity development activities, meetings, and conferences with logistical arrangements.
- Develop a management plan for emergency kits and materials.
- Provide specific support in the management of sub-national office funds and petty cash.
- Draft letters, meeting notes, and documents.
- Set up an electronic filing and archiving system.
- Supervise drivers and monitor their activities.
- Monitor the car fleet and fuel management.
- Liaise with Administration, Supply, Finance, ICT, and Human Resources.
- Perform other tasks as required.
Experience Requirements
- A minimum of five years of progressively responsible administrative or clerical work experience is required.
- Previous experience in program and/or operations support functions is an asset.
- Relevant experience in a UN agency or NGO is considered an asset.
Qualification Requirements
Completion of secondary education (BAC) is required, preferably supplemented by technical or university courses related to the work of the organization.
