Overview
Provide support in daily administrative tasks, assist in preparing communications, and support the organization of office administrative tasks and project activities.
Tasks Summary
- Provide support in the daily administrative tasks of ACC
- Assist in preparing routine communications and information exchanges with local partners, Donors, as well as the organization, management and decision-making of internal office administrative work, projects, activities and other related tasks.
- Support the organization of office administrative tasks and project activities, following established instructions and procedures.
- Provide support in identification of appropriate industrial technologies and partnership possibilities in developing countries.
- Prepare background notes and share information with partners the potential Chinese partners as requested by the supervisor.
- Assist in gathering examples of business models relevant to SDG and ESG objectives.
- Provide administrative and logistical support to activities related to the technology and investment promotion platform to promote sustainable, inclusive and resilient value chains, achieving green growth in the manufacturing and related productive sectors.
- Assist in compiling information and documentation needed for investment project preparation.promoting inclusive and sustainable industrial development.
- Support communication and coordination efforts with stakeholders involved in the project, including government institutions and international entities, locally-based donor institutions, international financial institutions and regional development banks, the private sector, civil society and academia to establish collaborations and synergies as directed.
- In coordination with the Head, assist in the activities organized by ITPO Beijing, including the submission of the annual work programme, the annual report and other reports and information as required.
- Provide support and contribute to the strategic thinking on the vision of the UNIDO ITP Network, through participation in ITPO Heads’ meetings, workshops and events.
- Assist in entering data and maintaining project information in system‑wide project management tools helping with effective use of system-wide project management tools, including IT based systems,
- Support the preparation of basic monitoring information and documentation for monitoring & evaluation purposes to maintain required standards of accountability and transparency in accordance with UNIDO’s rules and regulations and UNIDO’s Integrated Results and Programme framework (IRPF).
- Liaise and cooperate with the ITP Network Secretariat to ensure a constant flow of information on activities and results for reporting and communication purposes; in particular, providing ACC’s timely inputs for preparation of advocacy including the preparation of materials and tools (brochures, reports, websites) by the ITP Network Secretariat, organization of media events, dissemination of information on the project activities through UNIDO/project website and network of UNIDO offices.
- Provide administrative and logistical support in the execution and monitoring of projects/programme activities and services and events, ensuring that expected outcomes are achieved, delivered on time and within the allocated budget.
- Assist in organizing events and preparing materials to present technologies.
- Coordinate the planning and preparations for the activities to present and showcase advanced technologies, expanding the impact on UNIDO ITP Network.
- In line with the guidelines and procedures governing the technical cooperation activities of UNIDO, assist in compiling background information for resource mobilization and cooperate with other units in-house in mobilizing the funds necessary for a follow-up project and programme.
Experience Requirements
- A minimum of one (1) year of relevant professional experience is required.
- Ability to work effectively in a multi-cultural environment is required.
- Working experience in UN agencies (preferably in areas of environment, green economy, technology, investment), coordinating multi-partner projects in areas of sustainable and inclusive trade, responsible investment, technology transfer and innovation, renewable energy and energy efficiency and SDGs is an asset.
- Working experience with the Chinese central or local government in the areas of trade, investment, technology, industrialization and engaging with local provinces and cities, the private sector, industry associations, and investment promotion agencies in China is desirable.
- Knowledge and experience in gender related work and managing South-South, triangular cooperation trade and investment policy, low-carbon development and climate policy is highly desirable.
Qualification Requirements
Advanced university degree (master’s or equivalent) in the major of management, international relations, international social development or other relevant field to UNIDO’s mandate is required.
