Overview
Assisting in the management and tracking of all assets within the mission, including updating records, managing asset handover and receipt, and conducting physical verification.
Tasks Summary
- Keep track of all IOM assets and update the Asset Master Record (AMR).
- Handover assets to newly hired staff and receive assets from staff leaving IOM.
- Review assets condition in all IOM stocks and prepare Asset Damaged Form and Asset Disposal Form.
- Conduct the End-Year Physical Verification of Assets.
- Perform logistics tasks related to property and asset management, insurance coverage, maintenance, and disposal.
- Prepare Request for Quotation (RFQ), facilitate Evaluation Report (ER), and release order of approved Purchase Requisition (PR).
- Check samples and quality of requested items.
- Support the warehouse focal on Goods Receive Note (GRN).
- Prepare and support Vendor Creation and update Vendor Payment Tracking Sheet.
- Maintain physical and electronic records of all documentation through the procurement cycle.
- Assist in review of vendor invoices, prepare payment requests and follow-up with Finance.
- Assist in preparation of workshop and conference materials and facilitate payment.
- Perform any other duties that may be assigned.
Experience Requirements
- Two years of relevant professional experience with a University degree in Business Administration, Accounting, Logistics, Asset management, Supply Chain Management or a related field; or four years of relevant professional experience with a High school diploma.
- Experience providing support to supply chain management, asset management and logistics and working with vendors and service providers.
- Experience with asset management process.
- Experience working with IOM/UN Supply chain, asset management and Logistics Rules and Procedures is an advantage.
- Experience working in an international organisation in a multi-cultural setting an advantage.
Qualification Requirements
- University degree in Business Administration, Accounting, Logistics, Asset management, Supply Chain Management or a related field from an accredited academic institution; or High school diploma.
- Certification in Procurement, Logistics, Asset Management or Supply Chain Management is an advantage.
