Expedited SVN - Administrative Assistant (G4) - Internal Candidates only - 1 position

Overview

The Administrative Assistant will be responsible and accountable for managing the Administrative functions in the country office.

Tasks Summary

• Arrange appointments for the Chief of Mission, receive visitors, place and screen telephone calls and respond to routine requests for information;
• Provide office, administrative and logistics support to meetings, committees, conferences, etc.;
• Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions;
• Respond or draft responses to standard/ routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports;
• Proofread documents and format texts for accuracy, grammar, punctuation and style, as well as for adherence to established standards;
• Initiate general administrative tasks in the computerized financial / travel / human resources systems;
• Make travel and hotel arrangements and prepare travel authorizations/claims for the Chief of Mission as required;
• Provide assistance in the administrative processing of vacancy notices and consultants' contracts;
• Research, compile and organize information and reference materials from various sources for reports; create spreadsheets and presentations; manage and update databases for mailing lists and other information; and maintain electronic and paper files; and,
• Perform other duties as required

Experience Requirements

• High school diploma with four years of relevant experience; or,
• Bachelor’s degree in Business Administration or related fields from an accredited institution with two years of relevant professional experience.
• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook;
• Attention to detail, ability to organize paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things;
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Knowledge of SAP or Oracle ERP is key

Qualification Requirements

• High school diploma
• Bachelor’s degree in Business Administration or related fields from an accredited institution

Other Details

Languages Required: • Fluency in English is required (oral and written).

Languages Preferred:

Contract Duration: Up to 9 months

Work Modality:

Remuneration: