Overview
The Senior Finance Associate will be responsible and accountable for managing the finance function in Country office Zimbabwe, providing procedural guidance and specialized advice on financial and administrative matters.
Tasks Summary
- Provide procedural guidance to managers and staff; supervise, guide and train other finance support staff.
- Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations.
- Provide specialized advice and support to Project Managers and/or Chief of Missions/Head of Office/Head of Sub-office on financial and administrative matters.
- Provide specialized support preparing annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses.
- Assist in monitoring compliance with financial policies, procedures, rules and regulations.
- Consolidate data into financial statements and assist in monitoring expenditures to ensure they remain within authorized levels.
- Provide regular and ad hoc financial information to support informed financial decision making.
- Assist monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders.
- Manage and prepare the payroll by executing validity checks on monthly payroll results.
- Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation.
- Provide assistance responding to audit queries and follow up on audit recommendations.
- Review the status and monitor the proper maintenance of Vendor Accounts in accounting system.
- Verify vendor claims for accuracy and conformance with IOM finance policies and instructions.
- Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required; and,
- Perform other related duties as required.
Experience Requirements
- High School diploma with six years of relevant experience; or, Bachelor’s degree in business administration, Accounting, Finances, or related field with four years of relevant professional experience.
- Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage.
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Qualification Requirements
High School Degree/Certificate
