Expedited SVN - HR Assistant (G4) - Internal Candidates only - 1 position

Overview

The Human Resource Assistant will be responsible and accountable for managing the Human Resource functions in the country office.

Tasks Summary

• Support recruitment processes by coordinating publication of Vacancy Notices, receiving and sorting applications, arranging interviews, preparing documentation, sending communications, and contacting previous employers for reference checks.
• Carry out pre-employment activities such as preparation of Entry on Duty documentation, collection of supporting documentation, coordination of medical exams, follow-up with Medical Services, coordination of orientation sessions, arrangement for security briefing and medical examinations, inclusion in insurance plans, and creation of personal files.
• Perform assigned role(s) in the organizational HR system, inputting and maintaining data, monitoring contractual situations and entitlements, and generating reports.
• Perform the role of Timekeeper, maintaining, updating, and reconciling leave quotas, generating leave-related reports, and responding to general questions concerning leave administration.
• Support separation, classification, reclassification, and promotion processes by collecting documentation, drafting forms, making basic calculations, obtaining approvals, and coordinating with relevant units.
• Update and maintain electronic and physical archiving systems, including personnel files, recruitment files, and HR policies.
• Draft certificates of employment, notices, letters, reports, presentations, and update the organizational chart.
• Support the organization of meetings, training activities, and HR events by carrying out logistical activities.
• Respond to general inquiries regarding Human Resources policies, instructions, and procedures.
• Perform other related duties as assigned.

Experience Requirements

• High School diploma with four years of relevant experience; or, Bachelor’s degree in human resources, Business Administration, Psychology or related field with two years of relevant professional experience.
• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook.
• Previous experience in SAP is a distinct advantage.
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Qualification Requirements

• High School diploma
• Bachelor’s degree in human resources, Business Administration, Psychology or related field

Other Details

Languages Required: • Fluency in English is required (oral and written)

Languages Preferred:

Contract Duration: Up to 9 months

Work Modality:

Remuneration: