Logistics Associate ( Contracting)

Overview

Participate in drafting, reviewing, and managing logistics contracts with service providers. Monitor contracts for logistics and transport services and ensure compliance with WFP policies and local regulations.

Tasks Summary

• Participate in drafting, reviewing, and managing logistics contracts with service providers.
• Support the contractualization process, including preparing Requests for Quotations (RfQs), organizing LCC meetings, and updating contracts in the system (Transporter Agreement).
• Monitor contracts (renewals, amendments, extensions) for logistics and transport services.
• Assist client countries in planning and managing contractual aspects, including needs identification and budget estimation.
• Ensure compliance with WFP policies and local regulations, applying principles of fairness, transparency, and competitiveness.
• Monitor the national and regional context to anticipate external factors influencing contractualization.
• Maintain in-depth knowledge of the regulatory framework affecting the logistics sector.
• Regularly interact with port, customs, and railway authorities, professional unions, the private sector, and humanitarian partners.
• Contribute to market information gathering and evaluation of logistics service providers to support pre-selection.
• Compile and present reports on logistics activities, performance indicators, and contract status.
• Participate in developing performance improvement plans for service providers.
• Update the database of service providers and their evaluation reports.
• Collect and analyze operational data, contribute to reports (Risk Committee, SPRs, financial closure, physical inventory, etc.), and ensure accuracy of information in corporate systems.
• Provide administrative support to the Logistics Officer: meeting planning, calendar management, travel arrangements.
• Ensure proper interpretation of normative guidelines by operational teams and seek advice from HQ (RO/FSU) when needed.
• Respond to technical and support requests following standard procedures.
• Contribute to the preparation, monitoring, and revision of the logistics budget.
• Collaborate with internal and external stakeholders for effective operations management.
• Maintain a structured filing system for quick document retrieval
• Participate in the Logistics Market Assessment and Logistics Capacity Assessment.
• Support logistics preparedness exercises and contingency planning.

Experience Requirements

• Experience in monitoring service providers’ performance against key indicators
• Experience in preparing contractual documents
• Experience in providing technical support for corporate systems
• Experience working in a demanding operational environment

Qualification Requirements

• Completion of secondary school education.
• University degree in logistics and transport, economics, international trade, commercial law, or business administration.

Other Details

Languages Required: • Fluency (level C) in French language

Languages Preferred: • Intermediate or advanced knowledge of English (level B or C)

Contract Duration: 12months

Work Modality:

Remuneration: