Overview
Assists in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments. Assists in the organization and conduct of training courses and workshops.
Tasks Summary
- Assists in the filling of posts, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
- Assists in the evaluation and screening of applications of candidates for secretarial, clerical and related categories positions.
- Coordinates with Executive Offices and selected candidates on travel arrangements, visa matters and shipment of personal effects.
- Advises staff on visa matters.
- Assists in the organization and conduct of training courses and workshops.
- Provides logistics and administrative support to trainers.
- Provides general office support services; drafts and/or processes a variety of correspondence and other communications.
- Sets up and maintains reference files/records (electronic and paper).
- Schedules appointments/meetings, monitors deadlines, etc.
- Undertakes research on a range of HR and training related issues and assists in the preparation of notes/reports.
- Maintains automated database containing HR related statistics and prepares periodic reports.
- Assists in the preparation of necessary documentation for distribution to various offices, departments and overseas offices.
- Performs a variety of administrative duties (e.g. request for training office supplies and equipment, etc.).
- May provide guidance/training to less experienced staff.
- Performs other duties as required.
Experience Requirements
At least five years of experience in human resources management, administrative services, staff development, training or related area are required. The minimum years of relevant experience is reduced to 3 for candidates who possess a first-level university degree or higher. Experience in managing training programs and maintaining compliance data for reporting is required. Experience in supporting staff development activities is required.
Qualification Requirements
High school diploma or equivalent.
