Admin/Finance Associate (Part-time, 50%) [Open to external applicants]

Overview

The Administrative/Finance Associate provides support to project implementation, performing administrative and financial processes to ensure high quality and accuracy of work.

Tasks Summary

• Management of administrative, financial and logistical project arrangements, ensuring compliance with UN/UNDP rules.
• Support in preparing annual and quarterly work plans and budgets.
• Collection and review of financial reports from project responsible parties and grantees.
• Compilation of donor financial reports and monitoring of cost sharing funds.
• Administrative support to procurement and contracting processes.
• Facilitation of procurement of consultancy services, goods, and equipment.
• Preparation of documents for vendors and assistance in managing project management and payments.
• Contribution to preparation of project recruitment and procurement plans.
• Coordination and creation of travel plans and requests.
• Verification of accuracy of travel entitlements and monitoring of timely settlements.
• Support for the organization of national and international conferences, workshops, retreats, missions, and meetings.
• Drafting routine correspondence, memoranda, reports, and meeting minutes.
• Maintenance of contact list of strategic partners.
• Maintenance of project files.
• Collection and updating of information on assets and non-assets management.
• Identification of office ICT and stationery needs.
• Facilitation of onboarding of newcomers.
• Monitoring of budget expenditures and maintenance of a proper record of approved project budgets.
• Preparation of proposals for budget revisions.
• Preparation and submission of expenditure and programme budget status reports.
• Ensuring full compliance with UNDP HR policies and procedures.
• Organizing recruitment processes for short-term NPSAs, UNVs, interns, fellows.
• Preparation of documents for Regular PSA recruitment processes.
• Ensuring proper and timely contract management.
• Maintenance of the project staffing table and administration of project local rosters.
• Maintenance of HR records.
• Backstopping other team members and performing other duties as required.
• Assisting in the preparation of reports by synthesizing lessons learned and good practices.
• Participation in training and organizing briefings on internal procedures.
• Providing support to other capacity building activities.
• Providing support in the dissemination and sharing of relevant data and lessons learned.

Experience Requirements

• Minimum 7 years (with secondary education) and 4 years (with Bachelor’s degree) of relevant professional experience in administration, finance and/or HR/Procurement, programme support service with international and/or donor organizations.
• Experience with the main processes and methods of work associated with the position.
• Experience in the use of computers, office software packages (MS Word, Excel, etc.), data packages, and web-based management systems such as ERP.

Qualification Requirements

• Secondary education is required.
• University degree (Bachelor’s degree) in Finance, Business or Public Administration, Accounting or similar will be given due consideration but is not a requirement.
• Certificate in accounting, budgeting or finances will be an asset.

Other Details

Languages Required: English and Russian

Languages Preferred: Local languages spoken across the region

Contract Duration: 1 Year

Work Modality:

Remuneration: