The Nuclear Energy Agency - Administration and Planning Officer

Overview

Provide administrative and planning support to the Director General's Office and the Office of Policy and Coordination.

Tasks Summary

• Conduct administrative tasks including schedules, appointments, meetings, and logistical arrangements.
• Organise official international missions and prepare travel arrangements.
• Draft routine correspondence in English, French, and Japanese.
• Manage administrative tasks requiring approval, including staff missions and contracts.
• Filter incoming calls and respond to general enquiries.
• Identify priority issues and bring them to the Director-General’s attention.
• Contribute to policy initiatives, programmes, and special projects.
• Support the gathering of substantive inputs from NEA divisions.
• Draft, edit, and quality-control mission books, decision-support documents, and other documents.
• Conduct background research and analysis.
• Support monitoring and reporting on assigned initiatives.

Experience Requirements

• Proven relevant experience in a highly autonomous administrative role engaging with senior officials.
• Experience working in an international environment is an asset.
• Demonstrated capacity to manage complex timelines, multiple stakeholders, and competing priorities in dynamic environments.
• Experience preparing briefings, background notes, and coordination materials for cross-functional initiatives.
• Familiarity with results-based management, programme monitoring, or project tracking frameworks is an asset.
• Experience contributing to cross-cutting policy initiatives and special projects.
• Strong understanding of strategic planning and policy cycles.
• Excellent drafting and quality-control skills.
• Experience preparing mission books, executive briefings, decision-support notes, and policy documents.
• Experience producing clear, structured, and politically sensitive outputs under tight deadlines.
• Excellent knowledge of the administrative rules and procedures of the OECD or the ability to learn and assimilate such rules and procedures quickly.
• High degree of discretion and ability to work and communicate effectively and with tact and diplomacy in a multicultural environment.
• Experience managing conflicting requests according to strict deadlines and ability to work rapidly and accurately under pressure.
• Ability to write and communicate on a professional level in Japanese is an asset.
• Experience supporting interactions with Japanese Stakeholders is an asset.
• Ability to work independently and to take initiative.

Qualification Requirements

University degree or equivalent experience in Public Policy, International Relations, Political Science, Economics, Public Administration, Business Administration, or a related field.

Other Details

Languages Required: Excellent written and oral command of one of the two OECD official languages (English or French), with a demonstrated ability to draft clear and concise documents; and working knowledge of, or willingness to learn, the other.

Languages Preferred: Written and oral command of Japanese is an asset.

Contract Duration: Two-year fixed term appointment, with the possibility of renewal to a maximum of 36 months.

Work Modality:

Remuneration: Monthly salary starts at 5227 EUR, plus allowances based on eligibility, exempt of French income tax.