Officer, Finance

Overview

This position will provide Finance and Administration services within the Country Cluster Delegation Office, ensuring service delivery and accountability.

Tasks Summary

• Ensure IFRC internal control is maintained and transactions comply with IFRC procedures.
• Work closely with National Societies to obtain and review financial reports.
• Provide accounting services and record financial transactions in the ERP Financial systems.
• Review and verify documentation, coding, and accuracy.
• Perform monthly review of Balance sheets warnings and reconciliation of IFRC Accounts Payable and Accounts Receivable.
• Perform regular accounting duties as per Federation procedures and policies.
• Ensure submission of financial statements and provide explanations of balance sheet items.
• Assist with monthly invoicing for services to Integrated Partner National Societies.
• Prepare and update contracts and commitments documents.
• Review transactions booked in the system and ensure adequate coding.
• Perform expenditures reallocations in ERP.
• Run monthly exception reports.
• Help maintain BvA tool for Budget and Expenses monitoring.
• Support WWPP set-up for fund transfer, spot checks, and reporting.
• Monitor timely submission of forecasts and prepare cash requests.
• Ensure funds available in banks are consistent with organizational banking policies.
• Review cash and bank payments and ensure monthly reconciliations are completed.
• Support operations and programmes team with finance and administrative support.
• Assist in quarterly budgets preparation and review of Shared Office and Services Cost rate process.
• Monitor financial activities and advise on potential impacts.
• Provide briefing to PNSs finance and support staff.
• Maintain an efficient and confidential filing system.
• Support the Finance unit to implement audit recommendations.
• Inform supervisor on financial anomalies and work to minimize risks.
• Report any fraud and corruption practice.
• Prepare bank reconciliations statements.
• Support monthly reconciliation of National Societies working advance accounts.
• Support reversals of deposits and prepayment account.
• Run reconciliation of suppliers’ accounts.
• Act as a focal point for the reconciliation of all balance sheet accounts.
• Ensure timely and accurate monthly close of accounts.
• Support, train, and assist programme departments in producing financial reports to donors.
• Validate all reports prior to submission.
• Support tender committee, review of supplier lists, and pre-qualification exercise.
• Verification of contracts.
• Assist in the communication and enforcement of financial policies and procedures.

Experience Requirements

• Minimum of 5 years in finance and administration management position
• Minimum of 2 years work experience with an International Organization
• Previous experience in managing ECHO/USAID/EC grants
• Experience in Team Management and remote support
• Experience in plan & budget, financial analysis & statements, reporting & treasury management, external financial audit.
• Experience working in multicultural environment
• Previous experience working at the Federation Delegation, ICRC and/or National Society will be an added advantage.

Qualification Requirements

• University degree in finance, accounting, audit or management or related area is required
• Certified Public Accountant

Other Details

Languages Required: Fluently spoken and written English and French

Languages Preferred:

Contract Duration: 12 months

Work Modality:

Remuneration: