Overview
The International Operations Manager (IOM) is located in the Burundi Country Office and works with both the operations and programmes teams in achieving the overall strategy of the CO. Under the direct supervision of the Representative, the IOM provides leadership and advice to the Country Office (CO) on all aspects of office management and operations.
Tasks Summary
- Serve as a member of the Country Senior Management Team, and provide operational support to the Representative and the programme team in close collaboration with Assistant Representative;
- Oversee operational and staffing requirements for the country office and its component projects by participating in review meetings and assessing the managerial and operational capacities of implementing partners in collaboration with the programme and technical team;
- Analyse operational aspects of project inputs under both UNFPA and partners’ execution in terms of personnel, equipment, subcontracts, procurement, training, etc.;
- Supervise and monitor implementation of corporate, financial, procurement, and HR policies and systems, and ensure adequate training of staff and project personnel on these issues;
- Ensure strategic and efficient management of office and programme financial resources while exercising proper financial controls and adherence to corporate financial policies, rules and regulations;
- Maintain optimal staffing of the office and projects through timely provision and training of human resources (HR) applying HR tools and mechanisms and advising on appropriate contractual modalities;
- Maintain oversight of the timely provision of goods and services for the CO and projects following established corporate procedures regarding sub-contract review and awarding of contracts, evaluating cost effectiveness and managing the negotiations in connection with eventual agreements;
- Manage CO assets and liabilities and ensuring proper inventory control;
- Participate actively in UN inter-agency meetings and working groups to ensure UNFPA interests are in common system activities related to common services and premises, cost recovery and cost sharing arrangements, privileges and immunities, entitlements and salary surveys reflected, security etc.;
- Supervise administrative staff in the operations team at the CO and ensuring established procedures are being followed;
- Maintain a close relationship with the programme and implementing partners to ensure a proper programme delivery and minimize the risks;
- Contribute as member of the Senior management team in the efforts of advocacy, policy dialogue, building strategic partnership, resource mobilization and communication for impact;
- Ensure representation function whenever needed and enhance UNFPA mandate on behalf of the Representative;
- Review and taking corrective action as appropriate on audit findings;
- Establish and maintaining a harmonious working environment; strengthen the performance-based culture through promoting collaborations between operations and programmes, and encouraging knowledge sharing/ learning in the office, especially between operations and programmes; seeking to strengthen team-building by encouraging active participation and interaction at all levels; fostering staff development and empowerment;
- Perform other job related duties as assigned by the UNFPA Representative to ensure the success of the country programme.
Experience Requirements
- Five years of progressively responsible professional experience in administration, finance or office management.
- Thorough knowledge of the UN Staff Rules and Regulations, HR management policies, financial rules and regulations and procurement.
Qualification Requirements
Advanced degree (Master’s) in business administration, public administration, finance, human resources, information technology or a related field.
