Team Assistant (SC-4)

Overview

Provide administrative and logistics support to the Education Team in Dili.

Tasks Summary

• Complete administrative and support activities and processes associated with travel arrangements, contracting of services and purchase of goods, completing various forms, researching, retrieving, and maintaining accurate data and transactions.
• Track and report on project activities; prepare budgetary data/information from current or past initiatives.
• Prepare a variety of administrative documentation using examples or templates provided by supervisor: initiate administrative procedures and ensure follow-up.
• Assist in organizing official meetings, events and workshops by booking venues, equipment and providing other related logistical support.
• Receive, analyze, sort, register, file and distribute correspondence and documents.
• Respond to enquiries and follow up on routine outstanding matters.
• Additional tasks may be assigned, provided they are consistent with the functions set out above.

Experience Requirements

Minimum three (3) years relevant practical administrative support in project management, preferably in humanitarian development. Knowledge of general office and administrative support including administrative policies, processes and procedures. Proven experience in providing administrative support for event organization (off-line and online), procurement, travel arrangement, budgetary expenses tracking/verification, etc. General clerical and administration support.

Qualification Requirements

Completed secondary, technical or vocational school education.

Other Details

Languages Required: Good knowledge (spoken and written) of English language.

Languages Preferred:

Contract Duration: 12 months

Work Modality: On site

Remuneration: Monthly salary USD 941.46 (Inclusive of Social Benefits). Medical Insurance & Pension benefits included in gross amount quoted above. Other benefits include 30 days’ annual leave.