Overview
Provides high-level support to the ICTP Director and Deputy Director, coordinates work processes of the Office of the Director, and acts as a liaison with other organizational units and external stakeholders.
Key Responsibilities
- Provide high-level support to the ICTP Director and Deputy Director.
- Coordinate the work processes of the Office of the Director.
- Act as a liaison with other organizational units of ICTP.
- Facilitate collaboration with external stakeholders.
- Prepare and organize semi-annual meetings of ICTP governing bodies.
- Support the work of ICTP advisory bodies, ad-hoc committees, and working groups.
- Document recommendations to the ICTP Director.
- Prepare briefings and talking points for internal and external meetings.
- Monitor the implementation of management and policy decisions.
- Oversee the organization of high-level visits to ICTP.
- Act as liaison between the Office of the Director and ICTP organizational units.
- Make recommendations to streamline internal administrative procedures.
- Facilitate collaboration with internal and external partners.
- Prepare institutional briefs on ICTP history, governance, and collaborations.
- Undertake international travel and coordinate with Senior Management on Strategic Plan implementation.
- Coordinate the organization of meetings of ICTP Governing Bodies.
- Prepare agendas, attendee lists, and meeting documentation.
- Oversee logistical arrangements and related side events.
- Serve as Secretary, documenting proceedings, tracking action points, and ensuring archiving.
- Coordinate meetings of ICTP advisory and internal committees.
- Liaise with UNESCO/HQ focal points on programme evaluation.
- Prepare briefings requested by DG/DDG offices of UNESCO and IAEA.
- Undertake additional activities as required.
Required Experience
- At least 2 years of relevant professional experience in supporting senior management or governing bodies in an international or intergovernmental organization or educational institution.
- Experience in tracking and following up on management and policy decisions and coordinating official visits and high-profile delegations.
Qualifications
Advanced University degree (Masters or equivalent) in International Development, Public Administration, Political Science, Management, Science Policy or a related field.
