Overview
The Finance Officer role is responsible for managing financial documentation, ensuring compliance with regulations, and overseeing fund disbursements and reporting for humanitarian financing units.
Key Responsibilities
- Verify Implementing Partners (IP) financial documentation.
- Liaise with companies carrying out financial audit of partners and financial spot-checks.
- Review grant agreements and supporting documents.
- Review and advise on the clearance of the project budget and grant agreements.
- Review and advice on budget amendments or no-cost extension requests.
- Review and audit financial reports.
- Maintain detailed list of disbursements to IP.
- Follow-up with IP to obtain financial reports.
- Review of interim and financial reports and confirm the amount for additional disbursements.
- Initiate the process to ensure disbursements and follow-up on reimbursements.
- Conduct financial spot-checks.
- Oversee the audit process.
- Support IP regarding compliance with UNFRR and Guidelines for HFU.
- Ensure compliance with UNFRR, grant agreements and guidelines.
- Maintain and update cash flows for the Fund.
- Support Fund analysis for informing future allocations.
- Prepare financial analysis for reporting requirements.
- Provide input for HFU Annual Reports.
- Ensure timely financial reporting in compliance with donors requirements.
- Liaise with relevant OCHA sections in HQ.
- Perform other related duties, as assigned.
- Stay up-to-date on documents/reports/guidelines related to programme and/or OCHA budgets.
Required Experience
A minimum of five (5) years of progressively responsible experience in finance, administration, budget, business administration or related area is required. Experience in Humanitarian Financing and/or risk and compliance is desirable. Experience in the region(s) where the positions are based is desirable.
Qualifications
An advanced university degree (Master's degree or equivalent) in business administration, finance, or related field is required. A first-level university degree in combination with an additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree.
