Overview
Provides high-quality executive support, streamlined administrative operations, and coordinated financial and procurement processes to ensure the smooth functioning of the front office and compliance with UN rules and procedures.
Key Responsibilities
- Ensure efficient and confidential operation of the UNRC Front Office.
- Maintain the RC’s calendar and coordinate appointments.
- Screen incoming calls and correspondence.
- Maintain filing systems.
- Support RCO staff in organizing meetings and arrangements.
- Coordinate daily logistics.
- Maintain and update high-level partner contact lists.
- Uphold protocol procedures.
- Assist in the execution of the 2026 Budget.
- Liaise with DCO LAC to perform monitor expenditures and review open commitments.
- Process payment requests to UNDP.
- Draft routine correspondence.
- Manage travel and representation schedules.
- Support recruitment of CIC.
- Liaise with service units and internal teams.
- Organize logistics for meetings.
- Respond to ad-hoc requests.
- Coordinate procurement activities.
- Administer contracts and maintain documentation.
- Inspect and receipt goods/services, manage assets, and follow up on payments.
- Handle UN forms and permissions.
Required Experience
A minimum of three (3) year of experience in administrative services, finance, accounting, audit, human resources or related area is required. Work experience with the United Nations or similar international organization in Cuba is desirable.
Qualifications
High school diploma or equivalent is required.
