Overview
The Procurement Assistant will support the Procurement and Partnerships Unit by liaising with client units, preparing procurement documents, and managing contracts.
Key Responsibilities
- Liaise with client units to define procurement objectives, select procurement modalities and prepare procurement documents.
- Draft the requirements in the form of specifications, SOWs, or TORs, as well as evaluation criteria.
- Support the monitoring of UNEP procurement portfolio and the preparation/delivery of training/knowledge sharing initiatives.
- Support the creation of related documents in UMOJA, the UN ERP system.
- Preparing the demand plan, ensuring that proposed expenditures are in accordance with the mandate of the relevant entity, and ensuring that sufficient time is available to undertake a procurement exercise.
- Lead contract management and administration duties, including vendor performance evaluation, where appropriate, in coordination with the end-user, if applicable.
Required Experience
- Three (3) years of experience in procurement, including provision of procurement, logistical and administrative support for the acquisition of a wide variety of goods and services.
- Development of an annual procurement work plan, prioritization of purchasing requests.
- Preparation of RFQs, ITBs, or RFPs documents, receipt of quotations, bids, or proposals.
- Management of Purchase Orders and contracts awarded to suppliers to ensure timely and quality delivery of goods and services.
- Maintenance of up-to-date and complete records, documentation, and filing of all procurement processes.
Qualifications
- Bachelor's degree in Procurement, Business Administration or any other related field.
- Certification in Procurement (CIPS 4 or equivalent)
