Overview
Support the implementation of the education support through ensuring the integrity of the registration, verification and payment process for school tuition support. The role focuses on supporting the collection, review, and validation of documentation from schools and partner (LAF), confirming eligibility and preparing records for payment processing.
Key Responsibilities
- Support in collection and review of documentation package received on students and schools such as school registration documents, proof of student enrolment, tuition invoice and relevant documentation required for payment processing in line with the Standard Operating procedures (SoPs) in place.
- Support the maintenance of updated databased of verified schools and eligible students and their documentation status;
- Support the monitoring of data quality throughout the data lifecycle and conduct verification and validation exercises to identify discrepancies, inconsistencies, and flagging the inconsistencies with the project team;
- Coordinate with relevant colleagues and stakeholders to resolve documentation issues or obtain missing documentation in a timely manner and maintain database integrity;
- Ensure documents meet eligibility criteria in line with the SoPs prior to payment approval.
- Support the validation of tuition amounts against approved school fee schedules.
- Ensure supporting documentation is complete and compliant.
- Support the preparation of final master list of eligible beneficiaries for finance/payment processing.
- Assist in maintaining records of (1) school verification documents; (2) student eligibility files (3) payment approval records and (4) bank transfer and payment documentation.
- Ensure confidentiality and secure handling of personal and medical data.
- Assist in preparation of audit-ready documentation in line with donor/organizational policies.
- Assist in providing periodic verification status reports.
Required Experience
At least 3 years of professional work experience, at the national and/or international level, in administrative & finance support is required or other relevant programmes; experience with data entry is an asset, as is experience working in the UN or other international development organization; Experience in auditing is an asset; Advanced knowledge of Microsoft Office (Excel, Word) and database management.
Qualifications
Bachelor's degree in Finance, accounting, auditing, and related fields
