Overview
The purpose of a Logistics Officer (Fleet & Assets) Kharkiv is to provide the day-to-day implementation of logistics function’s responsibility, namely, to be responsible for assets management and fleet operations in North-East Ukraine under the direction and guidance of the Logistics Coordinator North-East Ukraine Kharkiv.
Key Responsibilities
- Prepare Fleet and Asset reports as required by the North-East Area office / Country office.
- Check all safety equipment is available based on the HSS team recommendations.
- Ensure proper filing of all Logistics related documents.
- Ensure close fuel consumption/Filling monitoring, including generator.
- Support Logistics Coordinator in managing, evaluating, and reporting Stock & Assets and Fleet management activities/performance.
- Ensure close and regular stock counts and control.
- Plan, schedule and monitor staff transportation and materials/equipment movements.
- Ensure that all NRC NEAO vehicles are in proper operational condition and coordinate periodic/Urgent vehicle maintenance as needed.
- Ensure that NRC vehicles are equipped with necessary movement logging documents, Waivers and Fuel logging sheets.
- Ensure all NRC vehicles pass safety audits and safety equipment is available based on the HSS team recommendations.
- Ensure that stocks are used according to NRC Logistics Handbook and other NRC country-level policies.
- Plan, schedule and monitor stock/assets/equipment movements at all levels.
- Ensure that all NRC stock (assets) is in proper condition and communicate when required.
- Support in submitting daily, weekly, and monthly reports.
- Support Logistics Coordinator in managing, evaluating, and reporting fleet management activities/performance.
- Ensure proper utilization of NRC fleet.
- Ensure that the necessary information related to transport/fleet management is effectively shared and communicated to the Logistics Coordinator.
- Provide training of drivers and authorized to drive staff.
- Ensure timely, accurate and correct data entry into the electronic fleet management system (eFS).
- Be focal point for all staff questions regarding Fleet, assets and eFS.
- Submit daily, weekly, and monthly reports of vehicle/fuel use; prepare statistical reports on usage/distribution of vehicles.
- Make a Daily Movement Plan and send it to relevant staff one day in advance.
- Prepare documents for payment of contracts when assigned by Logistics Coordinator.
- Management of Taxi orders for NRC staff, including cross-border shuttle service.
- Conduct any other duties assigned by Logistics Coordinator.
Required Experience
- Minimum 2 year of relevant experience in Logistics (Asset management).
- Previous experience of managing Fleet at least 6 months.
Qualifications
• Bachelor’s degree in relevant field.
