Overview
This position holder is responsible for ensuring the delivery of effective and timely accounting, financial, and treasury services at the IFRC Regional Delegation based in Palestine.
Key Responsibilities
- Perform periodic reviews of transactions posted to projects.
- Monitor donor reports list and ensure submission before due date.
- Ensure transaction process complies with IFRS and IFRC policies.
- Prepare income or expenditure reallocations.
- Provide technical assistance to project managers during budget preparation.
- Analyze actual expenditures vs. budgets.
- Validate all transactions related to their portfolio.
- Ensure all accounting transactions are appropriately authorized and documented.
- Follow up on timely submission of forecasts, journal of expenditures, expense claims.
- Conduct monthly cash request analysis submission.
- Ensure sufficient funds.
- Prepare bank account reconciliations.
- Ensure petty cash counts are done.
- Ensure payments are done on a timely basis.
- Coordinate the opening and closing of bank accounts.
- Validate Partner National Societies (PNS) transactions.
- Prepare draft invoice and ensure content matches supplementary services report.
- Liaise with PNSs for technical questions.
- Provide technical support for shared office and service costs budgets.
- Gather required information for calculation spreadsheet.
- Explain function and analysis results to project managers.
- Coordinate revisions of budgets or rates.
- Provide interpretation of management report.
- Book all transactions in the accounting system.
- Review and reconcile Balance Sheet items.
- Prepare ad-hoc financial analysis.
- Interpret financial key performance indicators.
- Coordinate delivery of general services.
- Manage dispatch of outgoing and incoming mail.
- Ensure compliance with local regulations.
- Identify new houses for delegates and ensure maintenance.
- Draft and negotiate rental contracts.
- Ensure timely renewal of lease agreements.
- Arrange travel and accommodation for delegates and visitors.
- Update country delegation’s welcome package.
- Ensure standardized filing system is in place.
- Ensure office utilities are functioning correctly and invoices are paid.
- Keep accurate record of inventory of assets.
- Verify insurance policy is up to date.
- Coordinate with IT responsible staff for equipment functioning.
- Review and ensure staff file documents correctly.
- Manage technical setup and administrative organization of major meetings.
- Organize transportation for meeting participants.
- Undertake non-operational procurement.
- Create a portfolio of suppliers and service providers.
- Liaise with project managers and unit staff.
- Liaise with administration, accounting staff, or finance officers of other offices.
- Liaise with assigned finance analysts.
- Liaise with the Head of Finance and Administration.
- Support auditors.
- Conduct briefing and debriefings to unit staff.
- Provide support in case of long-term vacancies, absence, or illness.
- Deliver training to IFRC staff or National Society Staff.
Required Experience
- 3+ years of experience in technical areas of expertise (finance/accounting and administration)
- Experience in personnel management
- Experience in project financial management support
Qualifications
• University degree in finance/ accounting/ administration
