Overview
The Finance Assistant will coordinate and provide finance, budget and administration support services to ensure the efficient functioning of support services and inform decision-making.
Key Responsibilities
- Assist in providing procedural and technical support in finance and budget.
- Monitor monthly expenditure forecasts and provide expenditure reports.
- Monitor sub-imprest bank and petty cash accounts.
- Verify vendor claims, advances and other receivables.
- Assist in compiling information for reports relating to budgets, accounting, finance and statistics.
- Retrieve, format and validate information from financial information systems.
- Perform administrative duties related to monitoring and recording of fixed assets.
- Maintain the web-based register for invoices and payment transfers.
- Monitor and record expenses in line with the approved budget.
- Provide guidance and on-the-job training to other support staff.
- Prepare VAT Reimbursement Report and Coordinate with Tax Office.
- Serve as a Focal Point for Local Banks and Provide Support for WFP Staff.
- Provide Backup Support for Finance Associate.
- Prepare Payment Orders.
- Manage Petty Cash as a Cashier.
- Manage Invoices via Electronic Invoice Portal.
- Handle Logistics VAT Exemption and Report Taxes Online.
- Support during Month-End and Year-End Reporting.
- Contribute to the overall office work.
- Perform any other tasks as required.
Required Experience
At least 5 years of progressively responsible work experience in the field of finance, accounting, budget, audit or other related field. Has experience collecting and monitoring financial data on projects and programmes, assessing financial health and status, and reporting findings to senior leaders.
Qualifications
Completion of secondary school education. A post-secondary certificate in the related functional area is desirable; Economic/Finance, Business Administration, Accounting or related fields and/or further university education is an advantage.
