Overview
Lead and co-lead loan, grant, and Technical Assistance (TA) processing and administration, portfolio management, sector work, and other general sector activities, with a focus on energy and related sectors.
Key Responsibilities
- Lead/co-lead in portfolio management activities, including developing and maintaining a database of key performance indicators and project administration issues and actions.
- Prepare or clear consolidated and analytical portfolio management reports.
- Oversee/analyse the sector portfolio performance, project administration workload, and provide guidance to other members of the team.
- Coordinate with the project administration teams across the Sector Office.
- Lead or co-lead analysis and review missions, progress reports, and other available project performance indexes on a regular basis.
- Conduct special loan/TA review missions.
- Prepare country portfolio review missions and tripartite portfolio review meetings.
- Address project administration red flags for timely corrective actions.
- Monitor and review the accuracy and consistency of data to ensure the quality of individual Project Performance Reports.
- Monitor, analyze, and make recommendations on the team's projection and performance regarding contract awards and disbursement, project completion reports, and technical assistance completion programs, to achieve targets.
- Strengthen procurement and contract management oversight within the portfolio by reviewing procurement processes, identifying potential risks or delays in bidding and contract implementation, and supporting project teams and EAs in resolving related issues.
- Provide guidance to EAs on ADB procurement policies, procedures, and directives, including bidding, contract administration, claims, and variations, to enhance compliance and implementation efficiency.
- Provide input and feedback to the Energy Sector Office and Sectors Department 1 initiatives in project administration.
- Ensure compliance with the checklist on use of no objection procedure for loans, grants, and guarantees.
- Support integration of Environmental and Social Framework (ESF) requirements across the project cycle, from design and processing to implementation.
- Lead/co-lead and contribute to project administration tasks for assigned loans and TAs, especially in procurement and other project administration actions, and provide guidance to EAs on ADB's procurement guidelines and policies.
- Participate in project inception, review, mid-term review, special loan administration missions, and project completion review missions, as required.
- Provide guidance to project processing staff in the preparation of project reports, Report and Recommendation of the President, and linked documents.
- Lead/co-lead project processing missions in designing project implementation arrangements, including procurement/disbursement procedures and project management set up, and review of financing plans.
- Lead/co-lead preparation of annual portfolio management program (i.e., consolidates and prioritizes required project supervision missions), assess resource implications, and monitor achievement of program.
- Work closely with the Sector and Country Directors.
- Lead in or contribute to the preparation of the work program and budget resource requirements, based on the Three-Year Rolling Work Program and Budget Framework and its related annual/mid-year budget estimates.
- Monitor budget utilization.
- Monitor progress and issues in budget utilization for efficient and effective resource use and ensure that you properly account for and justify deviations.
- Lead/co-lead undertakings of knowledge management products for the team and knowledge sharing.
- Mentor and oversee administrative staff.
- Perform other responsibilities that may be assigned and reflected in your workplan.
Required Experience
- At least 8 years relevant professional experience in project implementation.
- At least 4 years of supervisory experience.
Qualifications
• Bachelor's degree or equivalent in engineering, economics or related disciplines; preferably with Master's degree or equivalent.
