Overview
Opportunity to join Unit HR.C.3 as an Assistant in HR Administration and Project Management, contributing to horizontal tasks supporting the unit's core business. The role involves participating in projects, coordinating career development programmes, and supporting HR and coaching strategies.
Key Responsibilities
- Participating in projects across all sectors of the Unit.
- Coordinating corporate career development programmes.
- Supporting the implementation of HR and coaching strategies through needs and statistical analyses, reporting, and communication activities.
- Contributing to the development and evaluation of policies and processes related to coaching, mobility and career development.
- Preparing briefings, analysing data, compiling reports, and drafting minutes.
- Contributing to communication activities and project management tasks.
- Monitoring administrative and financial aspects of coaching activities, including budget, procurement procedures, framework contracts and contract management.
- Supporting the development and implementation of the Commission's corporate coaching offer.
- Coordinating the internal coaching network (ICONET), managing the calendar, logistics and evaluation of sessions and activities.
- Acting as a point of contact for related services, including HR Correspondents.
- Serving as the support and contact point for all IT-related developments, including the update and management of Data Protection Records and the maintenance of the Unit's websites and evaluation and reporting tools.
- Coordinating and executing the Career Days event.
Required Experience
- Solid experience in event organisation and coordination.
- Ability to analyse data, conduct statistical or trend analysis and present insights clearly.
- Familiarity with HR IT systems, AI (GPT@EC) and digital tools supporting HR processes and talent and career development.
- Ability to assess risks, ensure compliance with procedures and manage sensitive information appropriately.
- Practical knowledge of data protection rules and experience in applying relevant regulations and Commission rules.
- Knowledge of career paths and mobility in the Commission.
- Ability to work effectively both independently and as part of a team using various digital collaboration tools (e.g., SharePoint, TEAMS, M365, WebEx).
Qualifications
- A level of post-secondary education attested by a diploma, or
- A level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.
