Senior Secretariat Officer

Overview

The Senior Secretariat Officer will lead a team responsible for supporting the procedural integrity of the Bank’s highest governing authority, the Board of Governors, and overseeing member relations.

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Key Responsibilities

• Lead and coordinate the execution of official procedures of the AIIB Board of Governors.
• Plan and organize meetings and events in collaboration with internal and external stakeholders.
• Lead the strategic coordination of support for senior management’s engagement with members of the Bank’s governing bodies.
• Provide strategic planning of membership events.
• Organize outreach and engagement events/activities.
• Assess the effectiveness of analytical outputs.
• Manage the accession processes of new members.
• Provide strategic advice to management on admission processes.
• Oversee the department’s knowledge platforms.
• Analyze data and synthesize findings into recommendations and advice for member engagement strategies.
• Assist with the planning and supervision of business plans, work progress, and team building.
• Provide mentorship, guidance, and performance reviews to team members.
• Handle the recruitment and management of staff, assistants, and individual consultants.

Required Experience

Minimum 10-12 years of work experience in related fields, preferably in a multilateral development bank or an international organization. Experience in multilateral governance, shareholder relations, implementation of governance procedures, membership relations and engagements, implementation of member admission procedures, board affairs and board of directors’ engagement, diplomacy, outreach, and event management. Strong awareness of geopolitical sensitivities, and proven ability to manage and appreciate the political and cultural sensitivities of members. Attention to detail, problem-solving, and strict adherence to confidentiality and diplomacy standards are essential. Proven record of cross-cultural communication skills. Ability to communicate effectively with internal and external stakeholders at a high level. Independence, willingness to take ownership of responsibilities, creativity, and adaptability to new thinking.

Qualifications

Master’s degree, preferably in international relations, international development, political science, communications, or related fields. Substantial additional work experience will be considered in lieu of a master’s degree.

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