RATIONS ASSISTANT, FS5

Overview

The Rations Assistant will collaborate with Troop and Police Contributing Countries for food requisitioning, quality assurance verification, and timely food/services deliveries. The role also involves record keeping, acquisition planning, and invoice verification for timely payment.

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Key Responsibilities

• Assists the Rations Officer in implementing rations operations and Quality Assurance (QA) procedures.
• Coordinates with rations Contractor, Troops, and logistics components to ensure food services meet operational requirements.
• Assists in developing/updating Standard Operating Procedures (SOPs) for food contracts, Quality Management, and invoice processing.
• Assists in coordinating ERMS implementation and integration, including staff training.
• Assists in managing Combat Rations Packs (CRP) and emergency bottled water.
• Assists in monitoring consumption, inventory-control, stock-checking, and write-off processes.
• Provides inputs on Mission requirements, procurement plans, and cost-estimates.
• Participates in technical survey visits.
• Provides technical inputs for supply and service contracts.
• Develops, maintains, and updates software and databases for tracking, reconciliation, and accounting.
• Assists in implementing internal controls for Contingent rations management and rations record management.
• Assists in monitoring and analysing contract performance.
• Assists in the resolution of contractual disputes.
• Assists in the management, guidance, development, and training of staff under supervision.
• Performs other related duties as required.

Required Experience

A minimum of eight (8) years of progressively responsible experience in supply, inventory management, procurement, logistics support preferably in the field of food technology, HACCP, ISO 22000, including at least 3 years at the international level is required. Experience in handling rations and catering contracts in support of a peace-keeping field operation of the United Nations Common System or a comparable international organization is required. Experience in the use of all the electronic Rations Management System (eRMS) modules, including the 2024 release of the Quality Management module, is desirable. Experience in start-up operations, specifically related to rations and catering contracts, is desirable. Experience in managing support services in support of or in a field operation of the United Nations Common System or a comparable international organization is desirable. Experience working with data analytics and visualization tools and developing data analytics and visualization reports and dashboards for supply chain is desirable.

Qualifications

High school or equivalent diploma is required. Technical certificate in food technology is required. Certification in inventory management and supply management is desirable.

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