Overview
Provide support to the Resources Management Unit for financial, procurement, and other administrative activities.
Key Responsibilities
- Assist in implementing procurement activities including obtaining quotations, preparing evaluations and recommendations, issuing Purchase Requisitions (PR), Purchase Orders (PO) or Service Agreements (SA) and delivery of goods/services in accordance to IOM procurement guidelines.
- Follow up with suppliers for the timely and proper delivery of the goods/ services.
- Conduct regular vendors’ checks and market surveys to ensure a full knowledge of the availability and price of different supplies and goods in the local market.
- Provide overall assistance to the work team in the absence of Administration & Finance colleagues.
- Review and ensure that all TRs and Travel Expense Claims are duly completed and all supporting documents are attached for reimbursement.
- Provide advice and guidance to all staff in the office with respect to administrative instructions, procedures, processes and practices.
- Maintain accurate records of inventory levels, assets, and stock movements.
- Verify compliance of office expense payment documentation with IOM rules, policies, and internal controls.
- Any other duties that may be assigned.
Required Experience
- Minimum Two years of relevant work experience in procurement and logistics.
- Good organizational, time management and prioritizing skills.
- Ability to analyses problems, identifying and developing optimal solutions quickly, project consequences of proposed actions and implement recommendations in support of goals.
- Proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and work under pressure to meet deadlines.
- Experience working within a team of colleagues from diverse cultures and professional backgrounds.
- Previous experience in a procurement unit at an international organization is an advantage.
Qualifications
University degree in Business Administration / Finance / Accounting, or any related field with at least 2 years of relevant experience or Highschool diploma with at least 4 years of relevant experience.
