Overview
The Travel Support Assistant will facilitate the preparation and implementation of field activities, events, and assessments, and provide administrative, financial, and procurement support for mission travels. The role involves ensuring events and meetings are scheduled and organized, and supporting the production of informational materials.
Key Responsibilities
- Closely work with programme teams to facilitate preparations and implementation of field activities, events, assessments, and support admin/finance, procurement, and mission travels.
- Ensure events and meetings are properly scheduled and organized.
- Responsible for on-the-ground preparations of activities for programme activities, events, and communications.
- Support the production of any material needed for information purposes.
- Report on daily basis activity progress.
- Provide timely data collection for reporting purpose.
- Participate in relevant trainings and workshops as required.
- Support in the preparation of procurement plans.
- Review procurement requests, ensure compliance, and support Admin Team to initiate procurement procedures.
- Perform Buyer role in Quantum, prepare/close Purchase Orders (POs) and contracts.
- Organize local travel including purchase of tickets, Daily Subsistence Allowance (DSA) calculation.
- Monitor and order stationary, office supplies, and business cards.
- Ensure supplies ordered are in line with sustainability and recycling policies.
- Submit requests for stationary including business cards and ad hoc items.
- Any other duties that may be requested.
Required Experience
3 years
Qualifications
University Degree in Business or Public Administration is required.
