Overview
The Human Resources Assistant will be responsible and accountable for managing the resources management functions in the Libya office, under the supervision of the Head of Human Resources unit and the Human Resources Officer.
Key Responsibilities
- Support recruitment processes by coordinating publication of Vacancy Notices, receiving and sorting applications, arranging interviews and tests, preparing documentation, sending communications, contacting previous employers for reference checks, and other related activities.
- Carry out pre-employment activities such as preparation of Entry on Duty documentation, collection of supporting documentation, coordination of EOD medical exams, follow-up with Medical Services, coordination of orientation sessions, arrangement for security briefing and medical examinations, inclusion in insurance plans, and creation of personal files.
- Perform assigned roles in the organizational HR system, ensuring data consistency and accuracy, inputting and maintaining data, monitoring contractual situations and entitlements, and generating reports.
- Perform the role of Timekeeper, maintaining, updating, and reconciling leave quotas, generating and editing leave-related reports, responding to general questions concerning leave administration, and guiding staff on request and approval procedures.
- Support separation, classification, reclassification, and promotion processes by collecting documentation, drafting forms, making basic calculations, obtaining approvals, and coordinating with relevant units.
- Update and maintain electronic and physical archiving systems, including personnel files, recruitment files, and HR policies.
- Draft certificates of employment, notices, letters, reports, presentations, and graphs; update the organizational chart.
- Support the organization of meetings, training activities, and other HR events by carrying out logistical activities.
- Respond to general inquiries regarding Human Resources policies, instructions, and procedures.
- Perform other related duties as assigned.
Required Experience
- High School diploma with four years of relevant experience; or, Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with two years of relevant professional experience.
- Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook.
- Previous experience in SAP is a distinct advantage.
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Qualifications
- High School diploma
- Bachelor’s degree in Human Resources, Business Administration, Psychology or related field
