Overview
The Finance Associate provides high-quality financial services to internal and external clients in the UNFPA Ukraine Country Office, ensuring compliance with relevant rules and procedures.
Key Responsibilities
- Advise and support UNFPA Ukraine CO staff on financial and administrative matters.
- Examine and analyze quarterly expenditures.
- Monitor Ukraine CO Operating Fund balances.
- Reconcile submitted reports with the general ledger.
- Analyze exchange rate gains/losses on operating fund accounts.
- Provide training to Ukraine CO finance staff on financial policy application, Quantum use, and Excel.
- Review IP FACE submissions for completeness, accuracy, and compliance.
- Reconcile IP reports with CO financial records and highlight discrepancies.
- Provide guidance to IPs on correct budget/accounts coding and documentation.
- Track submission deadlines and ensure timely follow-up on outstanding issues.
- Maintain simple records of FACE findings and follow-up actions.
- Review accounting transactions to ensure compliance with UNFPA financial policies and procedures.
- Review trial balances for reasonableness and advise CO staff on potential discrepancies or errors.
- Monitor financial information integrity and completeness via dashboards to facilitate monthly closures.
- Post vouchers, manage payments, and reconcile payables and deposits.
- Ensure timely correction of charges to incorrect accounts.
- Monitor purchase orders and requisitions to avoid excessive aging.
- Manage petty cash and staff advances.
- Ensure programme budgets are not over-allocated.
- Prepare and submit monthly and quarterly financial reports.
- Monitor institutional budgets and maintain filing of finance-related documents.
- Submit VAT claims, monitor reimbursements, and act as VAT focal point.
- Prepare financial analyses as requested.
- Create general ledger journal entries.
- Summarize trial balances for financial statement preparation.
- Ensure timely submission of year-end certifications and reports.
- Promote continuous improvement and harmonization of business processes.
- Perform assigned activities to ensure smooth functioning of the finance team.
- Carry out any other duties as required.
Required Experience
- Six (6) years of relevant experience in finance-related work experience – accounts receivable, accounts payable, general ledger maintenance, etc;
- Experience in application of IPSAS or IFRS would be advantageous;
- United Nations experience is an asset.
Qualifications
- Completed Secondary Level Education required.
- First level university degree in Finance, Business, Public Administration or similar discipline desirable.
