Overview
The Project Finance Analyst will support the Project Manager and the Peace and Stabilization Programme Team in implementing the activities of the EU-funded Project EU4Normalisation. The role involves managing all financial activities and transactions to ensure high quality, accuracy, and consistency.
Key Responsibilities
- Ensures the implementation of financial management strategies and adapts processes and procedures.
- Continuously reviews the financial situation and supports the project in preparing forecasts and periodic disbursement requests.
- Supports the development of funding requests, grant negotiations and amendments.
- Reviews and approves the funding authorization and expenditure certificate (FACE) from partners.
- Facilitates annual audits.
- Regularly monitors financial exception reports for unusual activities and transactions.
- Ensures that all financial transactions, reports, and supporting documentation are compliant with the requirements of the EU Contribution Agreement and UNDP’s Policies and Procedures.
- Conducts quality assurance checks prior to the submission of financial reports to the EU.
- Leads the preparation, formatting, and consolidation of donor financial reports.
- Prepares payment requests and ensures the timely processing of disbursements.
- Coordinates with relevant UNDP units, implementing partners, and project teams to gather financial data.
- Serves as a full-time (100%) dedicated financial resource to the Action.
- Works in close collaboration with the UNDP Country Office Finance Analyst.
- Ensures the management of Project budgets of the optimal cost recovery system.
- Finalizes the financial sections of the update of the progress report and the disbursement request.
- Prepares quarterly and biannual forecasts of cash flows and annual cash flows.
- Timely reviews and finalizes the improved financial report and other ad hoc financial reports.
- Prepares program budget reviews and provides justifications for budget reallocation / reprogramming requests.
- Prepares and monitors budgets; regularly analyzes and reports on budget approvals and delivery status.
- Monitors and ensures that donor contributions are properly transferred to UNDP in a timely manner.
- Ensures that advance payments and direct payments are properly reviewed and made in a timely manner.
- Ensures proper management of cash receipts and petty cash.
- Maintains the proper filing system for finance records and documents.
- Ensures proper control of project accounts.
- Ensures analysis and development of proposals for the internal expenditure control system.
- Processes monthly payment orders (MPOs), claims for reimbursement of travel expenses and other entitlements.
- Takes timely corrective actions on unrecorded vouchers.
- Provides timely response to requests from headquarters to resolve financial data issues.
- Supports in the development and implementation of asset and inventory management for the programme.
- Ensures proper project cash management functioning.
- Reviews resource balance to ensure availability of sufficient funds for implementation and appropriate disbursements.
- Identifies and registers receipts for the income request.
- Prepares monthly cash flow forecasts for use by supervisor.
- Ensures capacity building and knowledge sharing on financial matters.
- Provides capacity building of implementing partners on overall financial management.
- Makes sound contributions to knowledge networks and communities of practice.
- Performs any other duty assigned by the Project Manager.
Required Experience
- Applicants with a master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience.
- Applicants with a bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience in project management and coordination, preferably in peacebuilding and conflict prevention.
- Experience in accounting concepts, principles, regulations, and policies and ability to apply to strategic and/or practical situations.
- Two years of relevant experience in providing financial, administrative and operations management services.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages.
- Previous experience in implementing UN or UNDP financial rules, policies and procedures, is an asset.
- Previous working experience in UNDP and other UN entities is an advantage.
- Experience in handling of web-based management systems and ERP financials, preferably Oracle cloud software (Quantum).
Qualifications
- Advanced university degree (Master’s degree or equivalent) in Finance, Accounting, Business Administration, Public Administration.
- OR a first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience.
- Candidates with professional accounting qualifications from an internationally accredited institute of accountancy will have a distinct advantage.
- Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete the Finance Training and Certification Programme (FTCP), if recruited.
- Candidates with MBA or Masters in finance with no accountancy qualification but with relevant experience must successfully undertake the UNDP Advanced Accountancy and Finance Test (AAFT) to be eligible for shortlisting.
