Overview
The Finance and Budget Assistant will support the preparation of budget documents, process payments, and reconcile accounting transactions within the Department of Operational Support.
Key Responsibilities
- Assists in the preparation of supporting documents for cost estimates and budget proposals.
- Extracts information and generates expenditure reports from computerized systems.
- Assists in the development of resource requirements for budget submissions.
- Researches and compiles data for budget reviews.
- Prepares pre-encumbrances and obligations in UMOJA.
- Assists in drafting financial aspects of reports.
- Verifies and prepares payments to third parties, commercial entities, and individuals.
- Processes travel claims/expense reports.
- Records and reconciles accounting transactions.
- Examines and records financial transactions of various entities.
- Reconciles bank accounts.
- Assists in processing payments to staff members for entitlements.
- Responds to queries from staff members and third parties.
- Maintains and updates files.
Required Experience
- A minimum of five years of experience in accounting, finance, budget, administrative services or related area is required. The minimum years of relevant experience is reduced to three years for candidates who possess a first-level university degree or higher.
- Experience in the use of Enterprise Resource (ERP) systems, such as Umoja, SAP, or equivalent is required.
- Experience in processing payroll, vendor/travel claims settlement in an international organization is required.
- Experience using a Customer Relationship Management tool such as iNeed is desirable.
- Experience with Staff Rules and Regulations including entitlements and Financial Regulations, Rules and procedures of the United Nations or similar international organization is desirable.
Qualifications
High school diploma or equivalent is required.
