Overview
The Payroll Assistant supports the accurate and timely administration of payroll services provided to personnel, ensuring compliance with UN/UNOPS rules and regulations, and maintaining data integrity and confidentiality.
Key Responsibilities
- Process UNOPS payroll accurately and on time, including new hires, terminations, changes in pay and deductions, and payment instructions.
- Calculate and process personnel pay, including earnings and deductions.
- Maintain and update payroll records and databases.
- Archive payroll supporting documents properly.
- Reconcile and balance payroll accounts.
- Keep abreast of changes in UN/UNOPS payroll policies and rules.
- Collaborate with payroll stakeholders to ensure compliance with UNOPS regulations and rules.
- Respond to payroll-related queries/requests timely and accurately.
- Investigate erroneous entitlements and take appropriate corrective actions.
- Make adjustments in a timely manner to counteract previous mistakes and get payroll back in balance.
- Maximize the use of technology to keep projects/clients informed of their payroll elements and changes.
- Communicate with local offices regarding missing documentation or discrepancies.
- Provide payroll reports to stakeholders in compliance with UNOPS Financial Rules and Regulations.
- Support coordination with internal stakeholders and/or ad-hoc payroll adjustment process.
- Coordinate with internal stakeholders to ensure quality administration and payroll process.
- Participate in training for operations/projects personnel on Payroll.
- Contribute to knowledge networks and communities of practice.
- Perform testing for the accuracy of implementation and/or system enhancement.
Required Experience
Relevant experience is work in any area of supporting payroll, accounting, HR administration, and/or General Administration. Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems are required. Desired: Experience of working in multicultural environments or UN system organizations in a developing country is desired. Experience in development or humanitarian contexts is desired.
Qualifications
Required: Secondary school (or equivalent) with 4 years of relevant experience OR A bachelor’s degree (or equivalent) in any discipline with 0 years of relevant experience is required. Desired: A globally or nationally recognized professional certificate in Payroll is desired.
