Overview
The HR and Admin Officer will manage all Human Resources and administrative responsibilities, including recruitment, staff onboarding, payroll, and health insurance, and will assist in contracting, extensions/separations, and ensuring office supplies.
Key Responsibilities
- Ensure general HR standards & procedures are applied and Gedaref Office is compliant.
- Work with managers on staff performance and development plans.
- Prepare and update briefing/induction packages for new staff.
- Prepare, advise, and oversee staff leaves and absences.
- Assist with the management of staff complaints.
- Support staff development activities.
- Support managers in staying compliant with Sudanese labour law.
- Ensure collection of monthly timesheets and prepare payroll on time.
- Release monthly pay slips.
- Follow up with Finance on payroll transfer.
- Ensure correct tax calculation as per tax laws.
- Ensure National Social Insurance and Zakat are deducted and transferred.
- Store and archive external correspondence with government authorities.
- Assist in advertising vacancies.
- Coordinate recruitment process for certain bands.
- Ensure recruitment process follows guidelines.
- Update recruitment tracker.
- Maintain documentation of recruitment-related files.
- Prepare job offer, contract, and contract extensions.
- Follow up on contract extension/termination.
- Maintain good relationship with authorities involved in recruitment.
- Coordinate with Health Insurance provider.
- Follow up with insurance company for claim settlement.
- Follow up on monthly invoice and submit to Finance.
- Ensure staff receive insurance cards.
- Maintain and make available updated staff information in Dynamics.
- Ensure staff files are made and stored securely.
- Follow up with HR in Area offices for archiving staff files.
- Assist line manager with internal and external audits.
- Coordinate with HAC, Labor Office, Social Insurance, Tax and Zakat office.
- Ensure all correspondence are properly filed.
- Perform administrative tasks according to DRC guidelines.
- Ensure proper cleaning and hygiene in Office and Guesthouse.
- Monitor and track office supplies.
- Coordinate repair and maintenance services.
- Ensure monthly admin invoices are processed.
- Monitor utilities for Guest House and Office.
- Perform ad-hoc office tasks.
- Support in event management program, if any.
Required Experience
- Minimum 2-3 years of experience in payroll management, recruitment, and administration.
- Experience working in Payroll software.
Qualifications
• Bachelor’s degree in human resources, Business Administration, Public Administration, or related degrees.
