Overview
Provides administrative, logistics, and financial support to ensure effective and timely implementation of planned project activities.
Key Responsibilities
- Manage all financial transactions in line with UNDP rules and regulations.
- Prepare inputs for Annual Work Plans (AWPs) and detailed implementation plans.
- Assist in formulation and revision of budgets, procurement, and Human Resource (HR) Plans.
- Arrange logistics and coordinate stakeholders for workshops.
- Assist with financial disbursement and procurement of goods and services.
- Arrange official travel logistics for team members.
- Prepare and update payments trackers and follow up on outstanding payments.
- Assist with risk management in Quantum.
- Monthly update of current assets sheet and implement transfer of assets.
- Maintain project supplies and initiate procurement as necessary.
- Facilitate periodic asset, inventory, and supplies physical count.
- Maintain filing system for the project.
- Participate in training and organize briefings on internal procedures.
- Provide support to other capacity building activities.
- Support dissemination and sharing of relevant data and lessons learned.
- Compile and systematize project knowledge, products, and tools.
Required Experience
- A minimum of 6 years (with secondary education) or 3 years (with bachelor’s degree) of progressively responsible administrative or project experience is required.
- Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages.
- Experience in preparation of financial reports and overviews.
- Experience in complex and insecure settings, event coordination, bookkeeping, administration and operational planning or related disciplines.
- Experience with project management processes.
- Experience with procurement procedures of national / international organizations.
- Experience with UN and/or UNDP policies and regulations on programme and project management.
- Experience using Oracle operating systems such as quantum.
Qualifications
- Secondary education is required.
- University Degree (bachelor´s degree) in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement.
