Overview
Serve as the delegated focal point for the supervision of asset management activities, ensuring compliance with WFP policies and procedures. Provide oversight, guidance, and capacity building to Asset Focal Points.
Key Responsibilities
- Serve as the delegated focal point for the supervision of asset management activities across the UGCO.
- Provide oversight, guidance, and capacity building to Asset Focal Points.
- Supervise and monitor all asset management training.
- Receive, inspect, label, and record all procured assets in GEMS.
- Ensure all assets are recorded in GEMS with correct original values.
- Update GEMS promptly to reflect any changes to asset details.
- Conduct monthly reconciliations of fixed assets.
- Perform quarterly reconciliations of assets against GEMS records.
- Resolve asset management issues raised by Asset Focal Points and Property Officers.
- Report asset losses or damages promptly.
- Release and implement GEMS work orders related to PSB approved recommendations.
- Organize, coordinate, and lead the annual physical asset count.
- Assign assets in GEMS to WFP personnel.
- Prepare and process documentation for asset assignments, transfers, and loans.
- Undertake additional responsibilities within the Administration Unit as delegated.
Required Experience
At least three (3) years in a sizable organization performing administrative functions preferably fleet related.
Qualifications
At least a bachelor’s degree in areas of Administration and Finance.
