Overview
Provide overall resources management support to IOM L3 and other emergency responses, and Department of Operations and Emergencies (DOE) in HQs.
Key Responsibilities
- Assist in recruitment processes and issue consultancy contracts, STA notifications, and support Internship recruitment.
- Assist in contract renewals for international staff, consultants, and interns.
- Assist in the preparation of HR and administrative reports.
- Update and keep track of the recruitment tracking matrix.
- Ensure regular updates of DHRR staff list and share the report for monthly projectization and contract management.
- Maintain, update and reconcile monthly projectization for DHRR staff against posted transactions in WAVE.
- Preparation of Crisis Management Support report.
- Review Purchase Requests (PR) for compliance, budget availability, and approvals.
- Review documents for vendor registration and their completeness.
- Assist in the creation of Purchase Orders (PO) for Type B consultants.
- Support DHRR Admin Staff or DHRR Supervisors in handling invoice payment processing.
- Assist on the review of project structures, activation of projects on PRIMA.
- Assist in financial monitoring and analysis of DHRR projects.
- Support with preparation and review of donor financial reports.
- Prepare regular and ad hoc reports for DFAM-ESU.
- Perform such other duties as may be assigned.
Required Experience
- Three (3) years of relevant professional experience if holding a University degree.
- Five years of relevant professional experience if holding a High School degree.
- Experience preferably in project monitoring and tracking, administrative and finance functions.
- Experience in audit an advantage.
Qualifications
- University degree in Accounting, Business Administration, Finance or a related field from an accredited academic institution; or
- Completed High School degree from an accredited academic institution.
- Preferably a Certified Public Accountant (CPA) or Certified Management Accountant (CMA) or its equivalent.
