Overview
The Programme Assistant delivers quality programme support services to internal and external clients, mastering relevant rules, guidelines, processes, and procedures. The role is client and results-oriented in service of the country programme, applying established systems and procedures and assisting in the creation of substantive knowledge.
Key Responsibilities
- Assists in the coordination of programme/project planning and preparation of annual workplans.
- Compiles, summarizes, and presents basic information/data on specific programmes/projects.
- Participates in the preparation of annual and quarterly project workplans.
- Arranges for relevant work planning meetings.
- Facilitates preparation of project review meetings, drafts minutes, and provides logistical support.
- Undertakes monitoring visits to project sites and verifies project assets.
- Prepares budget revisions and monitors project budgetary commitments.
- Generates required financial reports.
- Checks and examines project financial reports for accuracy.
- Takes required actions on operational and financial closure of projects.
- Follows up with implementation partners for timely submission of FACE.
- Ensures official documents are prepared and kept in project files.
- Facilitates project activities or missions by arranging meeting schedules, coordinating logistical support, collecting documents, and maintaining records.
- Prepares necessary documentation, minutes of meetings, and notes to file.
- Ensures facilitation of knowledge-sharing between programme and operations clusters.
- Drafts routine project related correspondence.
- Provides information to missions, visitors, and other counterparts.
Required Experience
At least 5 years of relevant experience in support of social sector/programme development activities is required.
Qualifications
Completed Secondary Level Education required. First level university degree in finance, public health, population, economics, demography and /or other related social sciences field is preferable.
