Overview
The Programme Assistant position provides support to officers in the programmes unit, assisting with programme design and implementation, research, and data analysis. The role supports the programmatic and operational area, assisting with project activity management and contributing to the smooth functioning of technical and operational processes.
Key Responsibilities
- Assists in hiring processes of programme/project implementing partners, including selection, registration, and ensuring compliance to PSEA requirements.
- Assists in coordination and reporting of programme/project planning, monitoring, and evaluation.
- Compiles, summarizes, and presents basic information/data on programmes/projects.
- Participates in the preparation of annual and quarterly project workplans.
- Facilitates preparation of project review meetings, drafts minutes, and provides logistical support.
- Undertakes monitoring visits to project sites when required.
- Prepares budget revisions and monitors project budgetary commitments.
- Generates required financial reports and checks project financial reports for accuracy.
- Takes required actions on operational and financial closure of projects.
- Follows up with implementation partners for timely submission of quarterly FACE forms.
- Prepares purchase orders for purchases and activities.
- Ensures official documents are prepared and kept in project files.
- Facilitates project activities or relevant missions by arranging meeting schedules and coordinating logistical support.
- Prepares necessary documentation, minutes of meetings, and notes to file for relevant transactions.
- Ensures facilitation of knowledge-sharing between programme and operations clusters.
- Drafts routine project-related correspondence.
- Provides information to missions, visitors, and other counterparts.
- Provides administrative support for office events.
- Coordinates with consultant updates or maintains and updates office social media accounts as a back-up function.
- Provides communications colleagues with data or programme briefs for communications-related materials.
Required Experience
- Five (5) years of relevant experience in social sector/programme development is required for candidates who completed Secondary Level Education.
- Two (2) years of relevant experience in social sector/programme development is required for candidates who hold a Bachelor’s degree in the related field.
- Knowledge on results based management
- Working in team
- Time management and multi-tasking ability
- Knowledge of asset management
- Knowledge of financial management
- Proven skills in communication and writing.
- Ability to express clearly and concisely ideas and concepts in written and oral form.
- Knowledge of computer systems and applications (Google Workspace: Docs, Sheet, Slides, Drive) and familiarity with AI tools.
Qualifications
- Completed Secondary Level Education required.
- Bachelor’s degree in finance, public health, population, economics, demography and /or other related social sciences field is preferable.
