Overview
The Finance Officer will provide financial management, compliance, and capacity building support to Oxfam Pilipinas and its partners, reporting to the Finance Manager. The role involves meeting donor reporting requirements and strengthening Oxfam systems.
Key Responsibilities
- Responsible for the overall financial management of assigned projects, including monitoring grants to partners and partners’ reporting requirements.
- Encode financial transactions (payments, receipts, cash, cheques, floats, etc.) and perform accompanying functions.
- Encode financial transactions such as partners’ monthly expenditure, grants and perform accompanying functions.
- Prepare and maintain monthly expenditures and grants tracking sheet, perform analysis of budget vs variance and update the overall project budget.
- Ensure the quality and integrity of balance sheet accounts and transactions posted in the system. Perform account reconciliations and comply with specific procedures affecting the key performance indicators of the unit.
- Ensure the quality and integrity of expenditure and grant accounts posted in the system including use of budget codes. Perform account reconciliations and comply with specific procedures affecting the key performance indicators of the unit.
- Prepare budgets and financial reports in coordination with relevant program/project colleagues.
- Assist in tracking and updating partners' budgets and expenditures, reviewing and checking their finance reports, ensuring financial compliance.
- Maintain applicable Oxfam Finance System function and contract management (i.e. reviewing budget forecast against actual, uploading partner’s financial report).
- Track and update projects and partners' budgets and expenditures, review and check their finance reports, ensuring financial compliance vis-à-vis donor requirements.
- Follow through and implement agreed action plans on (a) significant/extraordinary movements in asset and liability accounts, (b) adjusting or correcting journal entries, (c) internal and external audit actions, and (d) similar items of that nature.
- Provide financial accompaniment and mentoring support to partners and follow-through and implement agreed actions plans and recommend actions and provide support that will strengthen partner’s financial management capacity and compliance.
- Support the Finance Manager in performing financial activities in line with Oxfam’s policies and procedures and legal and statutory requirements in the Philippines.
- Ensure alignment of partners’ grant releases, disbursements and financial report submission with the approved Project Partner Agreement and other relevant contractual documents.
- Verify grant releases by reviewing partners’ claims, ascertaining eligibility of expenditures, verifying completeness and correctness of documentation and accuracy of computation.
- Ensure appropriate and secure record keeping for financial transactions in line with donor, Oxfam and statutory requirements in Philippines.
- Ensure the practice of good internal controls.
- Ensure financial compliance with Oxfam and donor requirements, policies and procedures.
- Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
- Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles
- Contribute positively to other cross-functional teams as appointed
- In times of emergency and disasters, supports humanitarian surge capacity.
Required Experience
- A minimum of three years’ experience in financial management in an organization, preferably a development organization and/or an international NGO
- Proven knowledge and demonstrable experience of working with computerized accounting packages and spreadsheets
- Experience working with EU, GAC, DFAT-funded projects is an advantage.
Qualifications
• Relevant graduate degree in accountancy or finance
