SENIOR STAFF ASSISTANT, FS5

Overview

Manage and maintain the SRSG’s calendar, appointments, meetings, and official engagements. Screen, prioritize, and manage all incoming and outgoing correspondence, including confidential and sensitive materials.

Key Responsibilities

• Manage and maintain the SRSG’s calendar, appointments, meetings, and official engagements.
• Screen, prioritize, and manage all incoming and outgoing correspondence.
• Draft, format, edit, and finalize correspondence, notes, submissions, and other documents.
• Ensure effective follow‑up on decisions and action points.
• Serve as a key liaison between the SRSG and Mission components, UN Headquarters, and UN agencies.
• Organize and coordinate the SRSG’s official travel.
• Provide administrative support related to attendance, leave monitoring, travel claims, requisitions, and other administrative processes.
• Support workflow management and prioritization in the SRSG’s Office.
• Ensure proper record‑keeping and secure handling of sensitive information.
• Perform other duties as assigned.

Required Experience

A minimum of eight years progressive experience working for a high-ranking UN Official is required. A minimum of eight years working experience in UN field operations of the UN Common system is required. Working experience in post conflict settings is required. Experience in providing personal assistance and administrative support in the front office of senior management is required. Field experience working in the Latin America and Caribbean region is desirable.

Qualifications

High school diploma or equivalent is required. A high education degree on social, communication, economic or political sciences, or related area, is desirable. Additional technical training in secretarial or administration is desirable.

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