Overview
Provides secretarial and administrative assistance to the UN Resident Coordinator, ensuring effective and efficient functioning of the UNRC Front Office, confidentiality, protocol procedures, information management, and follow-up on deadlines.
Key Responsibilities
- Proactively ensures effective and efficient functioning of the UNRC Front Office, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made.
- Maintains the RC's calendar, updating it in real time, contacts high-ranking visitors, arranges appointments and meetings, taking minutes as required, including through the coordination with UN agencies and other stakeholders.
- Manages the RC missions and representation schedule, including ticket, accommodation, approval on UMOJA system, security clearance on system, official communication to relevant stakeholders, etc.
- In collaboration with the RCO team, prepares briefing packs for the RC’s participation in meetings and events.
- Maintains repositories of high-level partner contact lists and ensure a regular update
- Maintains relevant mailing lists up to date.
- Prepares correspondence, directives, comments on behalf of the UNRC for his/her signature and ensuring delivery and any other follow-up when required.
- Screens all incoming calls and correspondence.
- Act as an alternate to the RCO Administrative Assistant when required to support RCO in day-to-day administrative tasks as required, including contract administration/procurement, budget and finance, human resource management
Required Experience
At least seven years of experience in administrative services, human resources, client services or related area. Experience with the UN or other international organizations is an asset
Qualifications
High school diploma or equivalent is required. Additional certification or training on human resources, administration, audit, finance, management and/or event organization or a similar area, highly desirable. The years of experience will be reduced by 2, for candidates who hold a bachelor's degree
