Overview
The Finance Assistant will perform transaction-processing activities related to the maintenance of the Asset Register and deliver financial services to FAO Decentralized Offices in the area of Fixed Assets.
Key Responsibilities
- Performs assigned transaction-processing activities related to the maintenance of the Asset Register, including updating asset records and entering or correcting serial numbers, custodian information and other relevant asset data.
- Reviews and processes supporting documentation received from headquarters divisions and country offices in a timely and accurate manner.
- Responds to incoming requests and queries received through ServiceNow, investigates assigned cases and takes or coordinates the necessary follow-up actions.
- Supports data-quality review exercises, monitors outstanding issues and contributes to maintaining the accuracy, completeness and reliability of the Asset Register.
- Supports country offices throughout the Physical Verification of Assets (PVA) process, including providing guidance, reviewing submissions, responding to queries and following up on outstanding actions or identified discrepancies.
- Delivers training sessions and knowledge-sharing activities for country office and headquarters focal points on asset-management processes, systems, procedures and related requirements.
- Contributes to the preparation and maintenance of procedural documentation, user guidance, monitoring tools, spreadsheets, reports, presentations and training materials.
- Participates in process-improvement, system-enhancement and automation projects, including the identification of operational inefficiencies, testing of proposed solutions and implementation of improved working methods.
- Applies the relevant FAO Manual Sections, policies, standards and procedures in carrying out assigned responsibilities.
- Develops and maintains a sound understanding of asset-management, data-quality monitoring and physical verification related processes and policies.
- Perform other duties as required
Required Experience
At least one year of relevant experience in the area of Finance
Qualifications
Secondary School Education
