Overview
The Finance and Budget Officer will be responsible for reviewing, analyzing, and finalizing programme plans and budget proposals, as well as administering budgets and managing financial operations.
Key Responsibilities
- Reviews, analyses and finalizes the preparation of the programme plan and its revisions.
- Provides substantive support to intergovernmental and expert bodies in their review of the programme plan.
- Ensures legislative mandates are accurately translated into programme budgets.
- Reviews and analyses data with respect to the finalization of cost estimates and budget proposals.
- Provides support to managers with respect to the elaboration of resource requirements for budget submissions.
- Reviews, analyses and provides input into the finalization of programme budget/financial implications.
- Issues allotments/appropriations, including redeployment of funds when necessary.
- Monitors budget implementation and determines/recommends reallocation of funds.
- Monitors expenditures to ensure they remain within authorized levels.
- Authorizes payment to Governments for settlement of claims.
- Reviews all requisitions for goods and services to ensure correct objects of expenditure.
- Administers and monitors extra-budgetary resources.
- Prepares relevant documentation with respect to budget performance submissions.
- Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports.
- Analyses accounts and reviews/evaluates regular financial reports.
- Identifies problem transactions and irregularities in related accounts, resolving them.
- Approves/Confirms that proposed obligations or expenditures are in accordance with regulations and rules.
- Ensures that accurate and complete accounting, reporting and internal control systems are functioning.
- Assists, prepares or consolidates financial statements for audit.
- Responds to internal/external audit observations.
- Provides advice and guidance concerning financial regulations and rules.
- Provides authoritative interpretation of requirements for handling transactions.
- Monitors and analyses transactions recorded into the accounting system.
- Defines requirements and works with systems units with respect to production of relevant financial reports.
- Participates in the development of accounting policies.
- Prepares year-end financial statements to report pension contributions.
- Identifies pension fund interface issues and coordinates with the pension fund team.
- Performs various activities related to year-end financial closings.
- Supervises payroll Umoja production support issues.
- Provides information needed to respond to audit findings.
- Keeps abreast of and provides guidance on the Human Capital Management module of the UN ERP System (Umoja) procedures.
- Defines requirements and works with focal points in human resources (HR) and Umoja with respect to system bugs, enhancements and roll out of new functionality.
- Keeps up to date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets.
- Keeps up to date on current financial regulations/professional publications and accepted principles.
- Has in-depth understanding of generally accepted accounting principles.
- Monitors and supervises the work of staff as required.
- Performs other related duties, as assigned.
Required Experience
- A minimum of five years of progressively responsible professional experience in accounting, finance, budget, or related area, with at least two years of experience in administration or support of payroll is required.
- Experience supervising a team and training staff is required.
- Experience reviewing, investigating, resolving and reconciling complex payroll-related matters is required.
- Experience liaising with auditors and senior managers as necessary to provide data and information on payroll processes is desirable.
- Experience with SAP, PeopleSoft or similar Enterprise Resource Planning (ERP) system (Financial module) is desirable.
- Experience working with the United Nations (or similar large decentralized organization) systems and procedures as they relate to Staff Rules and Regulations including entitlements and Financial Regulations, Rules and procedures is desirable.
Qualifications
Advanced university degree (Master's degree or equivalent degree) in business administration, finance, accounting, or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
