Overview
Manage the Supply Chain function to support timely implementation of World Vision Programs/Projects, focusing on process improvement, simplification, standardization, and cost containment.
Key Responsibilities
- Develop a functional strategy aligning with Global SCM Strategy and Regional Office priorities.
- Review and finalize Annual Business Plans.
- Proactively engage with suppliers, partners, local authorities, other NGOs, clusters and stakeholders.
- Represent the SCM function on the National Office Strategic Planning & Annual Business Planning process.
- Engage in Grants Acquisition Management (GAM) meetings and Partner - Sub-Grantee meetings.
- Prepare procurement planning guidelines and socialize them with all stakeholders.
- Review procurement planning and prepare the consolidated Annual Procurement Plan.
- Ensure annual procurement plans are quarterly reviewed with Finance and Operations.
- Determine requirements for Category, Market, and Incumbent Supplier.
- Execute the reviewed and approved Sourcing Strategy.
- Develop the Market Assessment and Supplier Pre-Qualification process.
- Develop the framework for managing the RFQ/RFP process.
- Lead negotiations for High Spend Categories and develop negotiation strategies.
- Review Procurement Committee submission documents.
- Ensure Strategic Sourcing process and related controls are included in Partner / Sub-Grantee Assessment Tools.
- Vet and finalize Global Standard contracts for National Office use.
- Draft & review supplier contracts for categories where global standard format is not applicable.
- Ensure Key Performance Indicators (KPIs) are embedded for all Strategically Sourced contracts.
- Resolve contract-related issues and improve T&C in contracts.
- Develop a supplier onboarding process and a supplier relationship management framework.
- Ensure all orphaned PRs are assigned and actioned in a timely manner.
- Follow Procurement policies and guidelines in Supplier Award decisions.
- Identify and resolve gaps relating to procurement execution.
- Develop, track, and evaluate procurement metrics.
- Design and communicate the SCM KPI dashboard to management.
- Conduct regular meetings with staff on KPIs.
- Monitor sourcing projects' progress and produce sourcing status reports.
- Ensure Master Data management process is built on global guidelines.
- Understand, interpret, and analyze global policies, processes, and guidelines.
- Manage the Exception Approval process.
- Drive the policy, process, and guidelines implementation plan.
- Ensure regular reviews of procurement policies, processes, and guidelines.
- Advise National Offices on the acquisition and use of 3PLs and 4PLs and INCOTERMS.
- Ensure adherence to SCM Policies, procedures, and documentation.
- Maintain procedures and put them into operation.
- Plan and execute testing and implementation of major systems.
- Ensure databases meet user requirements.
- Liaise with programmers, applications/operational staff, IT project managers, and other technical staff.
- Assess the criticality of Risks identified related to SCM & Procurement.
- Develop risk mitigation plans and embed them to processes, SoPs, and guidelines.
- Monitor adherence to control measures and compliance with WV supply chain policies and guidelines.
- Coordinate with regulatory authorities.
- Investigate reported cases of breach of controls, fraud, non-compliance, misappropriation of WV funds and assets.
- Conduct root cause analysis for external and internal audit findings.
- Ensure SCM Policies, procedures, and internal control systems are strong enough to safeguard WV funds.
- Provide leadership to the Supply Chain Department.
- Review and manage the performance of direct reports.
- Conduct regular and frequent performance conversations.
- Ensure all Supply Chain staff members understand Procurement Policies, Processes, and Systems.
- Plan and coordinate departmental meetings.
- Lead monthly appropriate review meetings.
- Review bottlenecks impacting the supply chain function.
- Address issues and challenges of staff through strategic leadership.
- Conduct process reviews and take efforts to simplify work.
- Coordinate, participate in, and/or train staff on WVI Procurement Policies, Processes, and Systems.
- Develop Partners / Sub-Grantees' capacity assessment and capacity building framework/guidelines.
- Train SCM Team and other internal stakeholders in using the framework.
- Ensure capacity building plans are implemented, monitored, and corrective measures are taken.
Required Experience
A minimum of seven (7) years of progressively responsible experience in procurement, contracts management, contracts administration and/or logistics, of which three (3) years of experience directly related to first-hand procurement and/or contracting is required. At least 5 years of experience in leading a supply chain function and managing staff. Substantive experience working in the INGO sector dealing with multiple donor funds and meeting different donor requirements. Domestic and international Supply Chain management experience. Managing relationships effectively with suppliers to ensure delivery deadlines for projects. Influencing SLT on new initiatives.
Qualifications
University Degree in Supply Chain Management, Procurement, Engineering, or Business Administration, or equivalent professional qualification (advanced CIPS).
