Overview
The Senior Supply Assistant provides supply support to all activities pertaining to the supply chain function, including planning, sourcing, procurement, transport, shipping, customs clearance, warehousing, assets, and fleet management within the area of responsibility.
Key Responsibilities
- Support supply activities in compliance with supply chain rules and procedures.
- Apply UNHCR's sourcing & procurement strategy.
- Initiate custom clearance of consignments and liaise with local agents.
- Support warehouse management and assist with planning of goods & services deliveries.
- Maintain accurate records on supply activities and provide reports.
- Examine purchase requests for conformity.
- Prepare quotation requests and tenders, and prepare Purchase Orders for approval.
- Dispatch approved Purchase Orders and follow-up on deliveries.
- Provide information on all procurement activities.
- Produce standard asset management reports.
- Maintain accurate data in business systems and compile statistical information.
- Track global Supply KPIs for the region and assist in preparation of regional ones.
- Monitor periodic Supply exercises and provide relevant reports.
- Assist Country Operations in MSRP management.
- Ensure local liaison to support supply activities.
- Assist in the management of the storage of goods.
- Assist in managing Property, Plant and Equipment (PPE) effectively.
- Support the identification and management of risks and opportunities.
- Perform other related duties as required.
Required Experience
2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher. Minimum 1 year in procurement and logistics within the UN system. Any experience in emergency response contexts will be favorably evaluated.
