Overview
The Administrative Officer provides logistical and administrative support to the DIANA Estonian Regional Hub, ensuring efficient functioning of IT, facilities, safety, security, resilience, and human resources.
Key Responsibilities
- Lead day-to-day management of the Regional Hub.
- Coordinate office space, furniture, supplies, and internal communications.
- Facilitate efficient information management processes with other DIANA Offices.
- Upkeep of Regional Hub webpage.
- Liaise with local authorities for compliant processes.
- Manage supplier and service provider performance.
- Oversee office-related budgets, including forecasting and procurement.
- Support planning and delivery of regional events.
- Oversee local SSR requirements and security standards.
- Undertake risk reviews and develop mitigating measures.
- Plan and execute personnel matters, including induction and onboarding.
- Provide guidance to the Administrative Assistant.
- Create and promote a sound and inclusive workplace culture.
Required Experience
- A minimum of 2 years post-related experience with a Bachelor's degree, OR at least 6 years extensive and progressive expertise in duties related to the function of the post without a degree.
- A minimum of 2 years’ administrative management experience, including personnel management processes and initiatives.
- Experience in office / facility management.
- Experience organizing and managing a diverse workload in a fast-paced environment.
Qualifications
A Bachelor’s degree at a nationally recognised/certified University in a related discipline.
