Administrative Associate

Overview

Provides administrative and operational support for the UN India SDG Country Fund, ensuring efficient day-to-day functioning and compliance with organizational requirements.

Key Responsibilities

• Provide administrative, operational, and logistical support to the Fund Secretariat.
• Monitor deadlines, track action points, and facilitate report submission.
• Research, compile, and analyze information for administrative reports.
• Support budget administration, financial monitoring, and audit documentation.
• Process vendor registration and master data.
• Support procurement processes, including RFQs, ITBs, RFPs, and purchase orders.
• Review and process travel requests, authorizations, claims, and payments.
• Coordinate travel and logistical arrangements for Fund activities.
• Liaise with internal and external stakeholders.

Required Experience

Minimum of 6 years of relevant experience in administration or programme support services (with secondary education), OR minimum of 3 years of relevant experience (with bachelor’s degree). Experience in vendor management and procurement processes is desired. Experience supporting budget monitoring, financial reporting, audit documentation, or compliance-related activities is desired. Experience arranging official travel, processing travel authorizations and claims, and coordinating logistical requirements is desired. Experience working with UN agencies, international organizations, government institutions, or development programmes is an asset.

Qualifications

Secondary education is required, OR a University Degree (Bachelor’s degree) in Business Administration, Public Administration, or equivalent field will be given due consideration.

Other Details