Overview
The Senior Administrative Associate will oversee and coordinate administrative processes for occupational health services, including medical examinations, travel clearances, and case management for IOM personnel.
Key Responsibilities
- Coordinate end-to-end administration of medical examinations for staff.
- Validate medical documentation for completeness and accuracy.
- Facilitate coordination between staff, healthcare providers, and OHU Medical Officers.
- Maintain accurate, timely, and confidential communication of medical clearance outcomes.
- Provide technical guidance on medical examination procedures.
- Safeguard and organize confidential medical records.
- Monitor service delivery timelines and suggest workflow improvements.
- Coordinate medical travel clearance processes.
- Compile, consolidate, and validate occupational health information for reporting.
- Prepare OHU GSSC production statistics and operational reports.
- Administer and monitor Prolonged Sick Leave (PSL) cases.
- Coordinate documentation and case administration for complex occupational health cases.
- Provide administrative coordination for occupational health-related matters.
- Serve as an administrative focal point for occupational health enquiries.
- Administer and maintain digital health records management systems.
Required Experience
Demonstrated experience in providing administrative work. Experience in medical administration of occupational health, an advantage. Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Qualifications
Bachelor’s degree in Business Administration, Social Sciences, Health Sciences or a related field from an accredited academic institution with more than four years of relevant work experience; or High school diploma with more than six years of relevant work experience.
