SENIOR STAFF ASSISTANT, G6

Overview

Provides substantive and administrative support in managing priorities and workflow for senior management, and coordinates diverse activities to ensure timely delivery of products.

Key Responsibilities

• Assists in the overall administration of the division, managing priorities and workflow.
• Compiles and analyzes complex data from various sources.
• Utilizes data transformation, statistical, and analytical tools.
• Develops and maintains data models, dashboards, and analytical reports.
• Serves as a communications link between management and senior staff.
• Handles time management and scheduling for senior management.
• Serves as a first point of contact and liaison with senior officials.
• Screens and prioritizes incoming correspondence.
• Researches, compiles, and summarizes background materials.
• Handles a wide range of complex information requests and inquiries.
• Supports managers in presentations to intergovernmental bodies and other meetings.
• Establishes/improves administrative procedures and systems.
• Oversees work of office support staff.
• Organizes and provides administrative support for meetings, workshops, and conferences.
• Prepares, processes, and classifies confidential information.
• Handles a wide range of administrative duties/processes.
• Exercises quality control for outgoing documents.
• Manages, updates, and develops internal databases.
• Performs other duties as assigned.

Required Experience

A minimum of seven years of experience in general office management and administration or related area is required. The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first-level university degree or higher. Experience managing calendars and organizing and supporting meetings and conferences is required. At least 2 years of experience in data collection, analysis, and data visualization methodologies, including the management of structured and unstructured datasets is required. Experience in the advance use of Microsoft 365 applications and platforms, particularly SharePoint, Power BI, Power Query, Excel, and PowerPoint, and their application to operational reporting and workflow automation is required. At least 1 year of experience with programming languages Python or similar and statistical software for data processing, automation, analysis, and management of large datasets is required. Experience in making travel arrangements and processing it using an Enterprise Resource Planning (ERP) system, such as Umoja or equivalent, is required. Experience working with senior officials in an international organization is desirable.

Qualifications

High school diploma or equivalent is required.

Other Details